Bad News

dismal cuttings Letter Guidelines Tips ahead you start theme the letter, you have to ask yourself the following questions 1. Is the letter for ingrained or out-of-door communication? * How close ar the sender and the manslayer? The Salutation (Dear / hi / Mr. / Wolfgan? ) and the oddment (Sincerely / Best / Love / Regards? ) should pay tutelage 2. How many parties are elusive in the event? (a Mainland keep company IS non the name of the provider ) 3. Do you envision the basic manufacturing process of a crossroad / the harvest-feast? NO Google it then Make sure you understand the meaning of supplier, electrical component, assemble, and end product because components are very different from end products). 4. What is the role and duty of each(prenominal) part touch on? 5. What is the event happened? What is the damage to the factory? Why is it link up to the king-size committedness? What is the bad news exactly What is the real fuss led by the hap in the factor y? What is the warm seismic disturbance on the large consignment? 6. Is there any damage involved in the shield? What kind of damage (e. g. financial, familyetc.? ) pass on form to the company?And recommendations on closure? What kind of short- / long- barrier re solving provide bring between the company and the supplier? 7. Whats the ready solution to the immediate riddle? Why and How is it going to solve the problem 8. What other hits is arose from the incidental that constitute impact / damage to the company in longer edge? Whats your suggestion / solution? What are the reasons to swan your suggestion / solution? 9. Some of you mention to the highest degree customers / clients. Where are they in the chain? Whats their role? If they are involved, what kind of damage will cause to them receivable to the incident?Why is it important to keep relationship with the clients? What is / are the solution(s)? What are the benefits of the solutions (in the short-term or long -term? ) Salutation versed or remote? Dear / Hello Billy / Mr. Chan Buffer value of it as an entree of an article. It should briefly preview the main messages of the letter. The become strong belief leads in to the following paragraph. Reason & Bad News contract with the incident Bad New Implication to the consignment? Immediate shock absorber & resultant role Begin with a sentence linking last paragraphs last sentence. Briefly and understandably states the mmediate impact to the company or other company involved the solution why will it solve the impact Longer-term Impact & Solution Begin with a topic sentence hinting this paragraph is about longer term planning Briefly state the concern intelligibly states why the concern can be an issue to the company inform the solution distinctly and logically (using logic transitional words) states the realistic positive outcome. Closing Short and simple. Simply asking for approval / comments / collision for further passwo rd etc. And be positive Complementary terminal Internal or External? Sincerely / Regards / Best / Best Regards? Bad NewsBad News Letter Guidelines Tips Before you start writing the letter, you have to ask yourself the following questions 1. Is the letter for internal or external communication? * How close are the sender and the receiver? The Salutation (Dear / Hello / Mr. / Wolfgan? ) and the Closing (Sincerely / Best / Love / Regards? ) should pay attention 2. How many parties are involved in the event? (a Mainland company IS NOT the name of the supplier ) 3. Do you understand the basic manufacturing process of a product / the product? NO Google it then Make sure you understand the meaning of supplier, electrical component, assemble, and end product because components are very different from end products). 4. What is the role and duty of each part involved? 5. What is the event happened? What is the damage to the factory? Why is it related to the large consignment? What is the bad news exactly What is the real problem led by the incident in the factory? What is the immediate impact on the large consignment? 6. Is there any damage involved in the case? What kind of damage (e. g. financial, relationshipetc.? ) will bring to the company?And recommendations on solution? What kind of short- / long- term effect will bring between the company and the supplier? 7. Whats the immediate solution to the immediate problem? Why and How is it going to solve the problem 8. What other concerns is arose from the incident that constitute impact / damage to the company in longer term? Whats your suggestion / solution? What are the reasons to support your suggestion / solution? 9. Some of you mention about customers / clients. Where are they in the chain? Whats their role? If they are involved, what kind of damage will cause to them due to the incident?Why is it important to keep relationship with the clients? What is / are the solution(s)? What are the benefits of the solutions (in the short-term or long-term? ) Salutation Internal or External? Dear / Hello Billy / Mr. Chan Buffer Think of it as an introduction of an article. It should briefly preview the main messages of the letter. The last sentence leads in to the next paragraph. Reason & Bad News Begin with the incident Bad New Implication to the consignment? Immediate Impact & Solution Begin with a sentence linking last paragraphs last sentence. Briefly and clearly states the mmediate impact to the company or other party involved the solution why will it solve the impact Longer-term Impact & Solution Begin with a topic sentence hinting this paragraph is about longer term planning Briefly state the concern clearly states why the concern can be an issue to the company explain the solution clearly and logically (using logic transitional words) states the possible positive outcome. Closing Short and simple. Simply asking for approval / comments / meeting for further discussion etc. And be positive C omplementary Close Internal or External? Sincerely / Regards / Best / Best Regards?